Terms & Conditions

The media accreditation principles below are intended to give the media as much access as possible while ensuring the safety, security and comfort of all participants attending TOKEN2049.

Media accreditation will commence on 18 June 2024 and close at 1200hrs (GMT +8), 13 September 2024. Applicants will need to fill in an online form and submit all required documents to be accredited.

Please note that media accreditation cannot be granted on-site. All applications must be made online during the stipulated period of accreditation, and will be subject to the approval of the organisers.

FOR FURTHER QUERIES, PLEASE CONTACT:

token2049sg@wachsman.com

1. Accreditation Principles

Editors of publications and media agencies are requested to take note of the following principles to ensure that media accreditation is restricted to professional journalists, photographers, bloggers/vloggers and thought leaders with an established cadence of industry-relevant content production:

The organiser considers the Media Badge to be a working tool to be used only by bona fide members of the press. Marketing personnel, sub-editors, staff of the publication’s secretariat, etc. cannot be accredited as media.
Invitation letters issued by sponsors or speakers, without the approval of TOKEN2049, does not guarantee media accreditation.
The organiser will only accredit publications, agencies, and professional bloggers/vloggers:
- With a circulation size and quality that fulfil the criteria of the organiser
- With a format and quality that fulfil the criteria of the organiser
- With a sizeable following and sphere of influence, areas of interest and quality that fulfil the criteria of the organiser
Internal company publications cannot be accredited as media. However, at the sole discretion of the organiser, and where the quality and circulation criteria justify the organiser’s consideration, such publications may be eligible for accreditation on a case by case basis.
Under no circumstance will advertising and public relations agencies (or similar companies and organisations) be accredited as media, nor will the organiser issue any media accreditation to representatives of sponsors, suppliers and exhibitors.
Members of the media who obtain or purchase general tickets via their own means, will not be granted a Media Badge.
It should be noted that no double accreditation is allowed (e.g. as media and as exhibitor).

2. Criteria for Accreditation

Applications MUST be made online. Accreditation will only be granted upon presentation of valid press credentials including:
- Completed online accreditation application form.
- Official national press accreditation card OR Author page on online media website OR Letter of assignment on an official letterhead of a media organization signed by either the Publisher, Assignment Editor, Editor-in-Chief or Bureau Chief, specifying name and functional title of the journalist and their role at TOKEN2049 OR Links to three most recently published stories/videos/podcasts/posts pertaining to AI and adjacent industries
- Professional blogs must be active in the most recent six (6) months, with a minimum of one (1) published post per month relating to the relevant areas of interest of the events
- Information on the media outlet (such as website, circulation, readership/viewership, frequency, etc.) (only to be supplied on request)
- An original copy of the publication (only to be supplied on request)

Freelance journalists/photographers MUST provide clear credentials that they are on assignment from a specific news organisation/publication. A valid assignment letter from that news organisation/publication is required. Submissions by freelance online journalists will be reviewed on a case by case basis.
Online media (including websites, photography sites and online forum pages) must meet the following requirements, in addition to those above:
The web publication must belong to a registered company, such as a media organisation, and have a specific, verifiable non-web address and telephone number.
The online journal requesting accreditation for its correspondent(s) must have a substantial amount of original and topical news content or commentary or analysis on international issues.
Please note that online publications that are intended for the communications outreach or advocacy of non-governmental or non-profit organisations do not qualify for media accreditation. Interested applicants from this category should reach out to token2049sg@wachsman.com for community partner applications.
All applications must be received via the TOKEN2049 online accreditation portal before the closing date and time, 1200hrs (GMT +8), 13 September 2024.
The organiser reserves the right to reject any applications that are either incomplete, late or do not fulfil the criteria obligations.

3. Accreditation Procedures

An email acknowledgement will be sent to applicants upon submission of the online accreditation form.
Each application will take up to five (5) working days to process.
All successful applicants will be issued an email confirmation with accompanying terms and conditions. If an applicant does not receive an email ten (10) working days after registration, he/she is requested to contact the representatives stated below.
If the representative(s) is(are) not able to attend the event, the organiser must be notified as early as possible. Failure to inform the organisers of non-attendance may result in future accreditation requests being refused.

If any change of representative(s) is(are) to be made, please notify the organiser as soon as possible. Any name changes after the stipulated deadline of 1200hrs (GMT +8), 13 September 2024 may be rejected.

For further queries please contact: token2049sg@wachsman.com

1. Introduction

1.1 This website (“Website”) is operated by BOB Group Limited, a company registered in Hong Kong.

1.2 Please read these Terms & Conditions carefully before using the Website. By accessing any part of the Website, you shall be deemed to have accepted these Terms & Conditions in full.

1.3 BOB may revise these Terms & Conditions at any time by posting an update on the Website. Your continued use of the Website after any such change constitutes your acceptance of the new Terms & Conditions. These Terms & Conditions were last updated in December 2017. BOB reserves the right to change these Terms & Conditions at any time.

1.4 BOB reserves the right to refuse admission to any event or conference for any behaviour, which it deems unacceptable, or for breach of these Terms & Conditions.

2. Data Protection and Privacy Policy

2.1 By providing your details, you agree to allow BOB and companies associated with this event to contact you (by mail, email, telephone or fax) regarding their services. If you do not wish to receive such communications please contact us in writing at info@token2049.com.

2.2 By registering for a ticket, you agree to allow us to use your registered company logo for marketing purposes. This includes displaying your logo on our website, social media, and marketing materials. We may adjust the size, format, or placement of your logo as needed. You confirm that you have the authority to grant this permission and that it does not violate any third-party rights. If you have any concerns, please contact us at info@token2049.com.

2.3 The provision of personal information by you and use of it by BOB is subject to BOB’s Privacy Policy.

3. Ticket Delivery

3.1 Once a successful purchase transaction has been completed, tickets are delivered in electronic soft-copy via email to the email address nominated by the purchaser. For some ticket types it may be necessary to complete required information – such as attendee name or tax identification number – before the tickets can be issued. The ticket acts as a receipt for the transaction and can be used to redeem entry at the event listed on the ticket. A printed hard-copy ticket or an electronic soft-copy ticket detailing the reference number can be used to register at the event. Hong Kong law governs these terms and conditions and any dispute is subject to the exclusive jurisdiction of the Hong Kong Courts.

3.2 We reserve the right to cancel any tickets obtained through illegal means, including but not limited to bug exploitation or any other method that we deem improper or unauthorized. In the event that tickets are acquired through such unlawful or unauthorized means, we retain the authority to cancel those tickets without prior notice.

4. Registration/Booking/Purchasing

4.1 BOB may collect data from you in the course of purchasing and or registering for tickets sold by BOB (and/or other group companies). You give your permission for your user account details to be stored and acknowledge that you may provide BOB a reasonable timeframe to remove your details at any time that you no longer wish them to be stored. You acknowledge and accept that your data will be used for commercial purposes in accordance with this Data Protection Policy and Declaration of Consent and will be retained and stored for this purpose. Should you wish your data to be removed you must request BOB to do so in writing. Requests can be emailed to info@token2049.com.

4.2 Prices are set out on the online booking form and may be subject to change from time to time. All prices are subject to local taxes where appropriate.

4.3 If we have not received payment in full and cleared funds by the event start date, you will be asked to make payment using a credit card on the day to gain entry. Once your booking has been received you are liable for all outstanding payments for your registration, whether or not you attend the event, unless we notify you that your booking was not successful because the event is full.

5. Refunds/Cancellations/Discounts

5.1 All purchases of tickets for conferences and events (including hotel rooms if applicable) are non-refundable in their entirety. Your ticket remains the property of BOB and is a personal revocable license, which may be withdrawn, and admission refused at any time upon a refund of the printed registration price.

5.2 If for any reason BOB decides to cancel this event, BOB accepts no responsibility for covering airfare, hotel or other costs incurred by registrants, including delegates, sponsors, speakers and guests.

5.3 No refunds will be issued for cancellations due to weather or other causes beyond the Registrant’s control. In the unlikely event of cancellation of a conference or event by BOB, the liability of BOB is limited to the share of paid registration fees that remains after credit card and payment processing fees have been incurred and deducted.

5.4 Discounts cannot be combined with any other discount or multiple offer and apply to new bookings only; there will be no adjustments on previous registrations.

5.5 For questions about registration or assistance with any registration problems, please contact us at info@token2049.com

6. Exhibitor Information

6.1 BOB will not provide transport or travel expenses to or from any event or conference. BOB will consider but not guarantee exhibitors' requests for day changes at any event or conference.

6.2 All items (screens, laptops, cabling and other electronic equipment, rooms, furniture etc.) supplied are on a rental basis and no exchange, transfer or refund of ordered items on-site will be entertained. Exhibitors must pay for any damages or losses caused to items supplied to them. Cancelled orders are not refundable.

6.3 Non-standard items may be offered on request, subject to a separate quotation, and are subject to the same terms and conditions. Any complaint regarding rental items or installation must be lodged before the opening of the event. In respect of items rented on the day, items should be inspected immediately and tested to ensure they work. Otherwise all items are deemed to be received in good order and condition. The equipment must be insured “all risk” by the hirer, who will remain liable until the authorised staff has collected the equipment. In case of disappearance, the equipment will be invoiced at the original insurance value

7. Limitation of Liability

7.1 BOB and its subsidiaries will not be liable for any loss injury or damage to any person or property howsoever caused (save for death or personal injury as a result of BOB’s negligence or for any other type of liability that cannot by law be excluded or limited.)

7.2 BOB will not be liable for the granting of any visas that are required to attend any event or conference. In the event that an attendee’s visa is not granted tickets will not be refunded for any event or conference.

7.3 Please note that while speakers and topics are confirmed at the time of publishing, circumstances beyond the control of BOB may necessitate substitutions, alterations or cancellations of the speakers and/or topics. As such, BOB reserves the right to alter or modify the advertised speakers and/or topics if necessary without any liability to you whatsoever. Any substitutions or alterations will be updated on our website as soon as possible.

8. Indemnity

You agree to be fully responsible for (and fully indemnify us against) all claims, liability, damages, losses, costs and expenses, including legal fees, suffered by us and arising out of any breach of the terms by you or any other liabilities incurred by us arising out of your use of the website, or use by any other person accessing the website using your pc or internet access account.

9. Intellectual Property And Right To Use

You acknowledge and agree that all copyright, trademarks and all other intellectual property rights in all material or content contained within the website shall remain at all times owned by us or our licensors. You are permitted to use this material only as expressly authorised by us. We reserve all rights not expressly granted in and to the website and the content on the website.

10. General

10.1 You agree not to:

Use the website (or any part of it) for any illegal purpose and agree to use it in accordance with all relevant laws;
Upload or transmit through the website (i) any computer viruses, macro viruses, trojan horses, worms or anything else;
Use the website in a manner which (i) may cause the website to be interrupted, damaged, rendered less efficient or such designed to interfere with, interrupt or disrupt the normal operating procedures of a computer or (ii) any material which is defamatory, offensive, or of an obscene or menacing character, or that may cause annoyance, inconvenience or needless anxiety; (iii) that the effectiveness or functionality of the website is in any way impaired or (iv) violates or infringes the rights of any person, firm or company (including, but not limited to, rights of intellectual property, rights of confidentiality or rights of privacy) of the website;
Create or publish a hypertext link to any part of the website or attempt any unauthorised access to any part or component;
Copy or distribute any part of the website in any medium without our prior written consent; and
Conditions shall remain valid and enforceable.

10.2 In the event that any provision of these Terms & Conditions is held to be invalid or unenforceable, the remainder of these Terms & Conditions shall remain valid and enforceable.

10.3 These Terms & Conditions shall be governed by the laws of Hong Kong and the courts of Hong Kong shall have exclusive jurisdiction.

Disclaimer

Whilst endeavours to ensure that the Website is normally available 24 hours a day, it shall not be liable if for any reason the Website is unavailable at any time or for any period. Access to the Website may be suspended temporarily and without notice in the case of system failure, maintenance or repair or for any other reasonable cause.

You acknowledge that information on the Website and any related material provided to you by BOB, is provided only for general information. BOB uses reasonable care in publishing materials available in BOB websites, however, does not guarantee their accuracy or completeness. Materials available in BOB websites are provided "as is" with no warranty, express or implied, and all such warranties hereby disclaimed. BOB assumes no liability for any loss, damage or expense from errors or omissions in the materials available in BOB websites, whether arising in contract or otherwise.